Privacy Notice
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Privacy Notice

Privacy Notice

Isle of Man Netball is a brand name of the Manx Netball Association. The Manx Netball Association is an unincorporated association which is managed by an Executive Board and has a number of committees to help it meet its objectives. Like all sports organisations, Isle of Man Netball must collect and use personal data, and so we are subject to data protection legislation which applies in the Isle of Man. We take our responsibility to look after personal data very seriously, and respecting the safety and privacy of our membership is at the heart of all that we do.

You may have heard the ‘GDPR’ being referred to, which stands for the General Data Protection Regulation. This applies in the Isle of Man as part of our data protection legislation which Isle of Man Netball must comply with. More details on the law, explanations on how it might affect organisations and individuals, and guidance in exercising your rights or making complaints can be found on the Isle of Man Information Commissioner’s website, here: www.inforights.im

This notice explains how we collect, use and look after your personal data. Personal data is any information relating to an identified or identifiable living person.

Our Executive Board ensures that we consider privacy implications in everything we do, including IT systems that we use such as our membership systems, and payroll systems, and how we store, retain and destroy our data.  This notice does not apply to data which is collected by your individual netball club. We are not required to have a dedicated Data Protection Officer, but you can e-mail us at any time with any concerns related to privacy by contacting us here:

We comply with the data protection legislation by ensuring that we:

  • Collect and use personal data lawfully, fairly and transparently, making sure that we consider the rights and interests of the data subject, and provide clear information to data subjects;
  • Collect only personal data that we need for specific and explicit and legitimate purposes, and not to use that data for any other purpose which is incompatible or unconnected;
  • Collect only personal data which is necessary and relevant, and limited to the purposes for which it is used;
  • Keep personal data up to date, which means that we may review and contact you to make sure the personal data we have is current and doesn’t contain any errors;
  • Keep personal data only for as long as is necessary for our purposes, and when no longer needed it will be destroyed or anonymised (if for example we want to keep statistics);
  • Keep personal data with appropriate security and protected from unlawful access.

To make sure that we have collected and used your personal data lawfully, it will depend on why we have collected it and what the purpose is. When we collect any data from you, we will tell you the lawful basis using messaging on any forms or electronic forms that you complete and use any other methods that we can to communicate this with you. If we receive data from a third party then we’ll use reasonable efforts to identify our lawful basis to inform you where it is practical and possible to do so.

Why we collect personal data

Isle of Man Netball collects and uses personal data for a number of purposes, including:

  • Staff and volunteer selection and recruitment
  • Grant application submission and assessment
  • Grant monitoring and evaluation
  • Research into physical activity and netball specifically
  • Responding to correspondence from members of the public
  • Managing requests to be added to an Isle of Man Netball mailing list or receiving information from Isle of Man Netball
  • Complying with regulatory and financial requirements
  • Promoting and encouraging participation in netball and physical activity.
  • Financial accounting, payments and payroll
  • Registration and maintenance on membership of Isle of Man Netball

Types of personal data that we collect

Isle of Man Netball collects a range of personal data including:

  • Names and contact details (including postal and email addresses and telephone numbers)
  • Biographical information such as participation in netball, membership of netball clubs, Island squad membership, caps and training records, interest in, or opinions
  • Information about ethnicity, sexual orientation, health related data or other special category personal data where it's necessary and relevant for a specific purpose
  • Photographs, including for publicity or promotional purposes.

When we collect and use personal data directly from you, we aim to provide specific and detailed information about the categories of personal data involved.

We may collect personal data about children under the age of 13 which is only provided with the consent of a parent or guardian.  If you become aware that a child has provided us with their personal data without the consent of the parent or guardian we would ask you to contact us straightaway so that we can address the matter.

How we share information

Relevant Isle of Man Netball Board Members, committee members, volunteers, colleagues, suppliers and subcontractors will have access to your personal data for the purpose(s) it was collected for. When suppliers and subcontractors have access to your personal data, Isle of Man Netball will still be responsible for decisions about how your personal data is used.

In some cases, where there is a lawful basis for us to do so we may share personal data with third parties such as the Department for Education Sport and Culture, Netball Europe, World Netball, the Information Commissioner’s Office, payroll or membership software providers, or other trusted partners. Where possible we'll tell you if your personal data will be shared, and the third parties the data be shared with, at the time we collect your personal data.

If we're required by law to disclose personal data we will do so, in keeping with our obligations.

We do not routinely transfer personal data outside to any third countries outside the European Economic Area (or ‘EEA’). However, we do use systems which may host your data outside of the EEA, which includes membership, payroll and e-mail systems that we use, and may transfer your data to Europe Netball or World Netball if you are taking part in competitions or events under that affiliation. 

Isle of Man Netball never sells personal data to third parties for any purpose, and we do not collect or compile personal data for dissemination to third parties for marketing purposes.

How we look after your personal data

We are constantly reviewing our information governance procedures which set out the technical and organisational measures we take when collecting and using personal data. Only those who need access to your personal data will have that access given to them, and we use Isle of Man Netball’s own data storage, or cloud based encrypted services, with other security measures where appropriate, such as password protection.

How long do we keep personal data

All the personal data that we collect and hold is reviewed by the person who has collected it on behalf of Isle of Man Netball.  We retain your information only for as long as it is needed. 

Your rights

We make sure that it is as easy as possible for you to exercise your rights.  You are entitled

  • to know what we hold about you, and to receive copies of that information, free of charge, within one month (a subject access request);
  • to ask us to rectify or correct your data if it is inaccurate, where it is appropriate and lawful for us to do so;
  • to ask us to delete your data if we no longer have a lawful basis to hold it;

You can make a request for subject access, or for rectification, correction or deletion, by contacting us here:

Consent

Sometimes, we might use and process your personal data based upon consent that you have given us to use it.  You are entitled to withdraw that consent at any time, without giving a reason.  To withdraw your consent you can do this by e-mailing us here:

Complaints

If you are dissatisfied in any way about how we handle your personal data or allow you to exercise your rights, we have a Complaints Procedure here:

If you would like to do so (whether or not you make a formal complaint to us), you can also lodge a complaint about our data handling practices with the Information Commissioner by writing to the Information Commissioner’s Office:

PO Box 69

Douglas

Isle of Man

IM99 1EQ

E-mail: ask@inforights.im

Telephone: +441624 693260

Changes to this privacy notice

We keep our approach to privacy under close review, and this means we may update our privacy statement from time to time. Updates to the privacy statement are published on our website.

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